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Description Release. GFI MailArchiver 2011 R4 February 28, 2012. MailInsights Report: Internal Spammers - The Internal Spammers report enables you to generate a list that identifies internal email accounts of users who include a large number of recipients in their emails. GFI EndPointSecurity 2013 serial numbers are presented here. No registration. GFI MailArchiver For Exchange x64.v6.1.20090511. GFI Backup Network 2011.v4.0. GFI MailArchiver is a Windows-based software that is geared towards the Exchange mail server. According to the product manager, however, all major mail servers are supported as long as the mail server supports mailbox journaling and IMAP.
Gfi Mailarchiver 2011 Crack Free
Business email systems have one design issue inherent in them which causes admins problems; users can delete messages. Deleting a message can cause all sorts of challenges to the business trying to maintain compliance and accountability, along with trying to maintain information availability. The answer to this problem is email archiving, and GFI MailArchiver is just the ticket for the small to medium enterprise looking to secure its messaging system from loss.
GFI MailArchiver offers several benefits to the business, the email administrator and the end user. Here’s a quick summary of just a few of these:
- For the business: it offers a cost effective way to archive any or all email messages, providing a solution for legal and regulatory compliance.
- For the admin: it offers tight integration with Exchange, easy deployment (physical or virtual), and can eliminate the need for PSTs.
- For the user: it offers easy to use search options, tight integration with Outlook, and an essentially unlimited mailbox.
Requirements
GFI MailArchiver can be installed on an Exchange server, or on its own server platform separate from your Exchange system. It is available in both 32 and 64 bit flavours, and can run on both Server 2003 and 2008. With modest hardware requirements (beyond sufficient disk space to meet your storage requirements), it can easily be introduced to almost any infrastructure.
Initial setup
Once installed, as the administrator you will be presented with a wizard to setup your first storage group. Of course you can make changes later on, but you should consider the storage requirements and retention policy(ies) you will need, and size your storage accordingly. I suggest you use a SAN that can be expanded over time, and don’t overlook the additional tape capacity an archive will requuire.
After setting up the storage group, a wizard will guide you through establishing an archiving policy. This includes creating rule to determine what is archived, assigning the users who will be archived, and setting a policy for how long their email will need to be archived. GFI MailArchiver is very powerful in this regard, as you can set multiple policies based on sender, receiver, subject, body content, etc. Do not believe that you can set a one size fits all policy for email archiving. HIPPA, HR, payroll, and PCI compliance will all influence your policies, but you may not want to archive email from your marketing team the same way.
PST Import
Wouldn’t it be nice to go get all those old emails sitting around in PST files and add them to your archive? Of course it would, and GFI MailArchiver has an excellent tool for importing PST files, both if they’re local or on network shares. By adding PST content into your archive, you can relieve your servers from stress, ensure data availability and search the content of these old messages. Plus, you’ll end the need for PST repair, and consolidate all the intellectual capital currently scattered across countless files stored on laptops, desktops, and file shares. Users will no longer have to mount multiple files in an unproductive search for that one old email that has the crucial piece of information they need.
Search
What? You didn’t know about search? That is one of my favourite things about GFI MailArchiver. Users can search their own archive (or anyone else’s to which they have permissions) for messages based on practically any criteria they could imagine, including inside attachments; even when they are compressed. And the best part is that they use a web portal.
The portal
GFI MailArchiver offers Microsoft Outlook integration, where one can access and search through the old archived emails via a separate mailbox. Additionally, a web interface is also provided as an alternate way to access messages in case someone wants to look for a recent message while you are patching the mailbox server. This “double-duty” feature adds some great value to an already impressive application.
Client Access
The portal is not the only way users can access archives. The Outlook Connector enables users to maintain an administrator configured cache of archived files for offline access. Unlike a PST, this cache is a client side copy of the data, which can be rebuilt as needed, and is completely managed by the server.
Summary
GFI MailArchiver offers great archiving, search, PST import, and user access to archives, while also supporting multiple retention policies. It is a great add-on to your Exchange infrastructure, and cabe dropped into place in an afternoon without introducing any changes to your email infrastructure. Check it out for yourself. You can download a free trial from here.
GFI is a paid advertiser on this website.
Disclosure – The author has been compensated to provide an honest opinion of the product in this review. You can read our full disclosure statement here.
GFI MailArchiver is an email archiving solution for Exchange Server environments. It allows businesses to maintain a centralized archive of all their email communications, with web-based administration and end user access as well as Outlook integration.
I tried GFI MailArchiver in an Exchange Server 2010 environment to see how easy it would be to deploy email archiving. You can also use it for Exchange 2003 and 2007 organizations.
Installing GFI MailArchiver
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I installed GFI MailArchiver on a Windows Server 2008 R2 server that also had SQL Server 2008 installed on it.
The GFI MailArchiver setup detects that the pre-requisite components are not installed and offers to install them automatically for you. Although it uses the deprecated ServerManagerCMD.exe to do this it works fine, and makes installing the server a much simpler task.
However the one component that I needed to manually install was the MAPI Client and Collaboration Data Objects, something that most Exchange-integrated applications need. The setup wizard provides a handy link to download the MAPI CDO install files from Microsoft.
Configuring GFI MailArchiver
After GFI MailArchiver has installed the web-based administration console opens and the server can be configured. A wizard appears that steps you through the process of setting up the first archive store.
I chose to use Microsoft SQL Server as the archive store, and there are also options for high-volume environments as well as a choice of SQL Express or Firebird database for smaller environments. Depending on which option you choose email data will either be stored in the database or on the file system, however headers and other email details are always stored in a database.
Between the different database options and the ability to store databases, email data, and indexes in different locations it is quite clear that GFI MailArchiver can be easily configured for high performance in very large environments.
How GFI MailArchiver Works
GFI MailArchiver works by integrating with Microsoft Exchange journaling. Whether the Exchange environment is configured for Standard Journaling or Premium Journaling it will work with GFI MailArchiver.
Though you might think this means GFI MailArchiver will grab every single email sent or received in the organization, you can actually still apply some exclusions such as only archiving emails sent internally, and by excluding certain mailboxes or groups of users.
Journaling takes care of all email sent from the time GFI MailArchiver is installed, but what about all the email already in Exchange databases? This is taken care of by GFI MailArchiver’s Import and Export tool, which can import email from existing databases as well as PST files and previous versions of GFI MailArchiver.
Using the Import and Export tool you can even choose to import email message within certain date ranges into different archive stores, for example if you are using a different archive store each calendar year.
Reducing Exchange Server Database Load
After looking at the journaling integration and the import utility you may be wondering how exactly GFI MailArchiver reduces the storage and performance load on the Exchange server.
Because GFI MailArchiver does not remove any items from mailboxes this has to be handled using other methods. An organization can either configure mailbox storage quotas, or they can configure retention policies.
This might seem like a burden compared to other archiving products that remove items from the database automatically and leave stubs behind, but GFI adheres to Microsoft’s “no stubbing” guidance instead and does not do this.
Once you have configured quotas or retention policies your Exchange databases will be able to be maintained at a smaller size and perform better.
End User Archive Access
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End user access to the archives is provided in two ways; using a simple web interface, and via an Outlook add-in that also handles offline caching of the archive.
Both of these options make it easy for end users to search for archived items and perform actions such as exporting them, or restoring them to the mailbox. The offline caching is also very useful for mobile staff such as a roaming sales team.
Summary
Overall I think GFI MailArchiver is a good solution for SMBs that need email archiving, particularly when I think of businesses such as law firms that need reliable records of email communication and in some cases have strict compliance requirements. Having all email messages in a centralized, indexed, and easily searchable archive database makes any kind of discovery exercise much easier.
Considering the benefits the pricing is very reasonable and the option to use free databases if a full SQL Server instance is not available make GFI MailArchiver an accessible product for businesses on a budget.
You can download a trial of GFI MailArchiver here.
Disclosure: GFI is a paid advertiser on this website.
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Gfi Archiver Update
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